Invoicing Administrator

Invoicing Administrator Southampton
Invoicing Administrator Support Functions & Head Office
Invoicing Administrator Permanent

Regional Invoicing Administrator


Are you meticulous, detail-oriented, and passionate about keeping things organized? Do you have a knack for numbers and thrive in a fast-paced environment? If so, we have the perfect opportunity for you! We're on the lookout for a dynamic Invoicing Administrator to join our team and play a crucial role in ensuring the smooth financial operations of our South West region.


Why Ainscough for your next step? 


You’ll be joining the recognised market leader with a reputation to not only delivering projects on time, to budget and, but most importantly, to the highest possible standard of safety. An exciting time to join the team as investment in technology and new cranes underpin a growth strategy that is creating a clear differential in the marketplace. We are the UKs only national lifting solutions provider with 30 locations nationwide, each with their own team of dedicated experts who are passionate about delivering a class leading experience for our customers. Our reputation has been built not just as a result of our expansive fleet and comprehensive network of locations but from a workplace culture that allows our team to perform their duties with passion and pride.


Benefits for an Invoicing Administrator


Bi-Annual retention bonus

Salary increases October 2024

24 days annual leave plus an additional day at 2 years’ service and 5 years’ service and every 5 years after

Holiday purchase, the option to buy an additional 5 days each year (via salary sacrifice)

Group life assurance 3 x basic salary

Pension 4% employer 5% employees

Online access to payslips, book and view holidays and personal info

Access to the Ainscough Advantage (People Value) benefits platform

Staff forums run 3 times a year – have your voice heard.


Job Purpose/Objectives of an Invoicing Administrator


Supporting the Admin function across the South West region by providing effective administration support to the existing Depot teams; gaining efficiencies through bulk completion of standardised tasks.

Liaising with Hire Controllers and providing support around area-based allocation process. Additionally, to provide customer facing administration interface with key depot customer throughout shut-down periods and ensure effective timesheet processes and correct billing.


Key Responsibilities:


  • Raising PO’s
  • Goods in processing
  • Booking accommodation
  • Booking hire cars/ travel
  • Verifying short notice route approvals
  • Issuing Quotes
  • Chasing missing timesheets/ order numbers
  • Processing time sheets and entering manual timesheets
  • Managing ancillaries booking out /in and billing
  • Chasing e-signing- daily
  • Managing contract lift diaries and paperwork
  • Supporting query investigation and resolution
  • Receiving on-going development and training towards Hire Desk role (succession plan)
  • Providing short term cover on Hire Desk during periods of leave etc.


Person specification




  • Minimum GCSE or equivalent in Maths & English
  • 2-years’ experience of working within a team environment in an Admin role
  • Regional geographical knowledge
  • Good transport / logistics knowledge
  • Knowledge and understanding of the requirements of working within a time critical service environment
  • Knowledge of health and safety legislation




  • IT literate – comfortable using systems including CRM, Outlook, Word and PowerPoint
  • Ability to influence and persuade and have flexibility
  • Good time management skills
  • Organised with the ability to simplify complex issues
  • Able to communicate at all levels, both in verbal & written form


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